Career Openings

This space is for FREE posting of administrator career openings!  Please send your job ad to urbanmaas@gmail.com in Word document format. Please include a deadline in your post. We would appreciate if you could contact us before the deadline if you wish the ad to be taken down or the position has been filled. If there is no deadline specified in the ad, it will be removed sometime around 3 months from posting date.

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Finance & Utility Clerk, Town of Battleford

The Town of Battleford is accepting applications to fill the full-time position of Finance & Utility Clerk.  Only candidates selected for an interview will be contacted.

Under the direction of the CAO, the ideal candidate will have municipal governance practices and human resources. Responsible for providing financial, administrative, and clerical services in Accounts Payable and Utility Billing.

• Preparing utility billings as per town policies and bylaws.
• Ensure GL and utility accounts are balanced.
• Prepare disconnection notices and manage delinquent utility accounts.
• GL Accounts receive and verify invoices, prepare batches for data entry, enter invoices into the system.
• Prepare cheques for signatures and mailing purposes.
• Communicate effectively as a front-line customer service representative.
• Receive funds and prepare receipts for tax and utility accounts, pet licenses, general transactions.
• Working with detailed, highly complex and sensitive materials on a regular basis.
• Ability to work with extended periods of sitting, working in a busy environment with frequent interruptions.
• Grade 12 and post-secondary courses in the field appropriate to the position is an asset.
• Minimum one (1) year experience in a municipal environment is an asset.
• Experience in computer programming and software skills including Microsoft Word, Excel, and Vadim.
• Must be bondable.
• Hours: Monday to Friday, 8:00 am to 4:30 pm.
• Duties are to commence January 2, 2024.

The Town of Battleford offers a competitive compensation and comprehensive-defined benefit pension plan. Salary range is based upon credentials. To view the complete job description, visit the Town’s website:  www.battleford.ca

Applications will be accepted via email until the position is filled. Interested candidates can apply by submitting a cover letter, resume, and salary expectations online to: CAO Landon Chambers at:  Cao.landon@battleford.ca

12/5/2023

City Manager, City of Yellowknife

The City of Yellowknife, located in Chief Drygeese territory and on the north shore of Great Slave Lake, serves as the region’s hub for industry, transportation, health, commerce, tourism and government.  The city boasts a hometown feel where career opportunities are as boundless as its urban and leisure amenities.

City Manager

If a front row seat to some of Canada’s most spectacular views, including the Northern Lights gets your attention, this role will be of interest to you.  As City Manager of a capital city, you will join a progressive organization and young community whose spirit and vibe are both palpable and contagious.  You will lead strategic planning, coordination and delivery of services while bridging the gap between council and day-to-day administration of city operations. You will serve the city by ensuring services are running smoothly and efficiently, while balancing financial responsibility and fairness to the community as a whole.

These are big shoes to fill and will require an energetic, inspired and resilient candidate with an earned reputation for service, communication, relationship and strategic excellence.  The opportunity to bring new and creative approaches to municipal leadership while honouring the legacy and contributions of the current City Manager cannot be overstated. In demonstration of an inclusive, progressive and forward-thinking City, Mayor and Council will now turn their minds to not only traditionally prepared candidates but also to those from less conventional backgrounds.  The next City Manager may bring an amalgam of knowledge, education and experience such as:

• a degree in Public Administration, Political Science, or a similar field; municipal certification; several years of senior leadership level experience in the public sector; and comprehensive knowledge of municipal government accounting, finance, property taxation, procurement and information technology

or may have more diverse preparation that includes:

• management of diversified and autonomous programs, services and functions; leadership of business, program and technical staff; considerable knowledge of modern policies and practices of public administration and community development; administration of large complex budgets/community planning/programming and service delivery; the ability to synthesize and analyse comprehensive research and the ability to carry out multiple concurrent projects without losing sight of day-to-day operations.

The city/City will be best served by a strong connector of people and ideas, known for their ability to build relationships. They will collaborate, explore what’s possible and in doing so foster innovation, communication, smart decision-making and culture building. Hallmarks of success as City Manager will be the ability to provide counsel to the Mayor and Council as they craft their vision and strategies for community resilience and sustainability appreciative that advice offered needs to be rooted in legislative authority and best practice. The City Manager needs to think critically, assess multiple outcome paths and then seamlessly connect the dots in a meaningful way.

If you are up for this exciting challenge, we would love to hear from you! To discuss the position in confidence, please call or email. Resumes can be directed to:  search@leadershipsource.ca

Lynda Schroeder, Senior Consultant
lschroeder@leadershipsource.ca
Main: 306.543.1666

12/5/2023

Public Works & Transportation Supervisor, Village of Drake

Village of Drake is seeking applications for the full time, permanent position of Public Works & Transportation Supervisor (Supervisor).

The successful applicant will be responsible for the operation and maintenance of our public & transportation works, and utility systems.

Working with the Village Administrator and council, the Supervisor is expected to operate within approved policies, programs, and budgets of the village.

Requirements include:

• Ability to supervise and direct staff.
• Driver’s abstract
• Possession of a valid Class 5 driver’s license.
• A minimum standard of Grade 12 or equivalent is required.
• A criminal record check,
• Ability to keep accurate records and make monthly reports.
• Having on-call weekend availability
• Knowledge and experience in construction, equipment, or maintenance of equipment.
• The preferred candidate will be certified in Class 1 Level 1 Water Treatment & Distribution Certification and Class 1 Level 1 Wastewater Treatment & Collection or be willing to acquire certification.

The Village of Drake offers a benefits package and a salary which is negotiable, depending on experience and qualifications.

Duties are to commence as soon as possible.

Drake is located in South-central Saskatchewan 12 km south of Lanigan, in the heart of the provincial potash belt.  Local amenities include a K-8 school, Community Centre, and Sportsplex with skating and curling ice surfaces.  We are located 40 minutes from Humboldt and a little more than an hour from Saskatoon and Regina.

Please submit your letter of application and resume, with references, to:

Village of Drake
117 Francis Street
Drake, SK   S0K 1H0
PH: 306-363-2109
Email: villageofdrake@sasktel.net

Only those candidates selected for interviews will be contacted.

For a more detailed Job description please contact the Village of Drake office.

11/30/2023

Town Foreman or Utility Operator, Town of Coronach

The Town of Coronach is currently seeking applications for the position of a full-time, permanent, Town Foreman or Utility Operator. The Town Foreman would be responsible for the planning, direction, and supervision of all activities related to the Utility distribution, Infrastructure maintenance, and supervision of General Labour and Student staff positions. Knowledge and experience in construction, equipment, or maintenance of equipment, but previous Municipal Public Works employment would be desirable. Possess the following skills: mechanic skills, machinery operation, pavement repairs/maintenance, water/sewer distribution system knowledge, leadership skills, knowledge of safety principles and practices, able to provide self direction, co-operative attitude with fellow employees and Council, can understand/carry out written as well as oral instructions, and to make written reports as required. Attend further education, training, and safety requirements as requested.

The Utility Operator would be responsible for overseeing the utility department including wastewater and water works. Some key tasks include: being familiar with The Water Regulations, 2002 legislation, understanding contingency plans, perform checks on pumps/motors, identify maintenance needs, perform repairs/corrective maintenance as necessary, participate in inspections/maintenance/repairs of all water/sewer lines, perform routine water samples, install water meters/sensors as required, flush the water tower as needed, fix broken pipes at the campground, read and record lift station data daily, repair and maintain wells, repair and maintain water plant, lagoon maintenance, check and maintain sewer system, order chemicals/parts/tools as needed, load/unload/store treatment chemicals, follow safety rules, and perform any other tasks as assigned by the Foreman. The position also includes manual labour, street maintenance (patching, crack sealing, line marking, and sweeping streets), traffic control (maintenance of street signs, traffic control signs), and drainage (cleaning debris and blockages from catch basins and removing weeds and debris from ditches). The successful candidate must be able to work in an independent environment and as part of a team. In addition, able to lift heavy objects, and walk and stand for long periods of time. Some preferred skills are equipment experience in municipal or comparable operations, knowledge of workplace safety/safe lifting/handling procedures, and knowledge of first aid/CPR-C.

Both positions require the following: Valid class 5 Driver’s license, driver’s abstract, a criminal record check, and having on-call weekend availability. A minimum standard of Grade 12 or equivalent is required. A benefits package and municipal pension plan are included. The preferred candidate will hold valid Class 1 Level 1 Water Treatment & Distribution Certification and Class 1 Level 1 Wastewater Treatment & Collection Training. The Town of Coronach thanks all applicants for their interest; however, only those candidates selected for an interview will be contacted. This competition will run until the vacancy is filled.

Please submit a cover letter, resume with three references, salary expectations, and certifications to:
Attention: Renea Paridaen, CAO
Town of Coronach, Box 90, Coronach, SK S0H 0Z0
Phone: (306) 267-2150
Email: office@townofcoronach.ca

11/29/2023

Chief Administrative Officer (CAO), Municipality of Brenda-Waskada

With the assistance of HMC Management Inc., https://hmcmanagement.net/ Council is seeking the services of a qualified Chief Administrative Officer (CAO) to provide professional leadership and direction for the Municipality.

Located on the plains west of the Turtle Mountains near the Saskatchewan border and abutting the US border, Brenda-Waskada is a small municipality with a population of 650 in the oil-producing area of southwest Manitoba. There are four unincorporated communities within the Municipality: Goodlands, Medora, Napinka, and Waskada.

Prior urban and rural CAO experience of at least two (2) years) or a minimum of five (5) years’ experience at a senior level in municipal government, primarily in municipal administration, is required, along with a thorough knowledge of provincial legislation.

The incumbent will also have successfully graduated from a recognized post-secondary institution with a diploma or degree in Public Administration or a related discipline and hold and provide proof of a CMMA designation or a recognized equivalent. Experience in human resource, project and asset management is also desired.

The annual salary range for the position is $108,000 – $130,000 for the right candidate who meets Council’s qualifications and expectations.

In confidence, qualified candidates are encouraged to electronically submit their resume, a cover letter, three work-related references, and salary expectations by no later than December 23, 2023, to the following email address:

sdy.hmc@wcgwave.ca
RE: Municipality of Brenda-Waskada, Manitoba – Chief Administrative Officer Competition

Inquiries may be made to:

Dean Yaremchuk RMA CMMA
HMC Management Inc.
1.204.870.0236

A CAO Opportunity Profile is available upon request, and only those candidates selected to be interviewed will be contacted.

11/29/2023

Chief Administrative Officer (CAO), Northern Village of Buffalo Narrows

The Northern Village of Buffalo Narrows offers a unique career opportunity to be the Chief Administrative Officer (CAO) in a growing, thriving community of approximately 1300 residents. Buffalo Narrows offers a wide range of recreational, culture and social amenities.

Working closely with Mayor and Council, you will be responsible for managing the constantly changing and increasingly complex day to day affairs of the community. You will provide the leadership skills required to lead a staff of dedicated professionals and play a key role with Council in planning and executing a strategic vision that meets both current and future needs of the community.

The forward-thinking village council is seeking candidates with an Urban “Class C” or Standard Certificate (or Higher) in Local Government Administration (or equivalent) who wish to advance their career and provide administrative leadership to an active tourism/recreational based community with a sound financial base and bright future.

Municipal experience in planning and development, regional cooperation and public relations, excellent verbal and written communication skills, supervisory skills along with strong financial skills including tax policy and awareness of culture diversity are attributes needed for the job. Experience with Munisoft software is an asset. This position offers a competitive salary and uses the UMAAS salary Schedule as a guide; the right candidate can expect a salary and benefit package that reflect the level of experience.

You may forward your resume, cover letter, CRC and a list of 3 references by drop off, fax, mail or email to:

Northern Village of Buffalo Narrows
1491 – Unit #1 Pederson Avenue
PO Box 98
Buffalo Narrows, SK. S0M 0J0
PH: 306-235-4225 FX: 306-235-4699
Email: receptionist.bns@sasktel.net

Position will be filled once a suitable candidate is chosen.

11/27/2023

Administrator, Rural Municipality of Milton No. 292, Rural Municipality of Antelope Park No. 322, Village of Marengo

The Rural Municipality of Milton No. 292, the Rural Municipality of Antelope Park No. 322 and the Village of Marengo is accepting applications for the position of Administrator. Position to begin February 1^st, 2024 unless other arrangements are made with the councils. This position is located in a joint office with the Administrator and three office staff providing administration for the three municipalities.

The municipalities are located in west central Saskatchewan and borders the Province of Alberta. The three municipalities have a combined population of 448 and the area has a significant oil and gas and agricultural presence. The communities offer a Post Office, Co-op store, Co-op Cardlock, outdoor skating rink, seasonal swimming pool and other amenities. Westcliffe Composite School located in Marengo educates students from Kindergarten to Grade 12. The Town of Kindersley is 30 minutes east on Highway 7.

The Administrator reports directly to the councils and is responsible for the operations of the municipalities in accordance with the policies and bylaws set by the councils and The Municipalities Act. The Administrator provides guidance and advice to Council regarding human resources, strategic planning, policies, bylaws and budgets.

Responsibilities include, but are not limited to, preparing and maintaining assessment and tax rolls, preparing utility billings and managing accounts receivable, knowledge of municipal election procedures and legislation, tax enforcement, completing monthly bank reconciliations and monthly reporting, preparing and adhering to annual budgets, management of staff and attending to the day to day operations of the municipalities.

The successful candidate is to possess the following qualifications:

• Proficiency in municipal accounting, municipal laws, human resources, payroll, asset management;
• Experience with MuniSoft Software, Microsoft Office programs;
• The ability to work in a team environment as well as independently;
• Excellent communication, organizational, management and human relations skills;
• Ability to effectively handle correspondence, both written and verbally;
• Discretion with matters pertaining to confidentiality;
• Ability to organize and prioritize work, and meet deadlines while maintaining a high degree of accuracy;
• Ability to interpret policies, bylaws, and legislation appropriately when responding to situations or requests;
• Strong computer skills and website management;
• Bondable.

A minimum Rural Class “C” certificate issued by the Rural Municipal Administrators’ Association is required.  A Standard certificate issued by the Urban Municipal Administrators Association of Saskatchewan or able to obtain is required.

Office hours are Monday, Wednesday, Thursday, and Friday 8:00 a.m. to 4:00 p.m. and Tuesdays 8:00 a.m. to 5:00 p.m.

The municipalities offer a defined benefit pension plan (MEPP), full benefits paid by the municipalities, and a salary that starts in accordance with the RMAA salary schedule. The salary for this position is adjusted due to the administration of three municipalities.

Please submit a cover letter, resume with three employment references, salary expectation, and applicable certifications to:

RM of Antelope Park No. 322. RM of Milton No. 292 and Village of Marengo
Box 70
Marengo, SK  S0L 2K0
rm292.rm322@sasktel.net

The municipalities thank all applicants for their interest, however, only those candidates selected for further consideration will be contacted.

12/5/2023

Chief Administrative Officer (CAO), Village of Neudorf

The Village of Neudorf is a vibrant community located along Highway 22, close to both major centres and the serene Qu’Appelle Valley. The community offers a Post Office, K-6 School, library, Co-op service station and convenience store, golf course, skating rink, curling rink, community hall, miles of scenic trails south of the Village, a coffee/craft shop, a second-hand store, a tattoo artist and a greenhouse. Neudorf is an active community with many residents involved in Neudorf’s numerous community organizations.

The Village of Neudorf is currently accepting applications in confidence for the position of Chief Administrative Officer. This position will be filled immediately once a suitable, qualified candidate is found.

Responsibilities: 

The CAO will be responsible for all operations of the Village in accordance with the policies and Bylaws established by Council and The Municipalities Act. 

Responsibilities include, but are not limited to, preparing and maintaining assessment and tax rolls, preparing and maintaining the utility roll, knowledge of municipal election procedures and legislation, preparing and adhering to the annual budget and the day-to-day operations of the Village.

The successful candidate is preferred to possess the following qualifications:

• Proficiency in municipal accounting, municipal laws, human resources, payroll, asset management and experience with MuniSoft Software, Microsoft Word, Excel and Outlook
• The ability to work in a team environment as well as independently
• Excellent communication, organizational, management and human relations skills
• Ability to effectively handle correspondence both written and verbally
• Experience with Local Authority Freedom of Information and Privacy Legislation is considered an asset. Discretion with matters pertaining to confidentiality is a must
• Ability to organize and priorize work, and meet deadlines while maintaining a high degree of accuracy
• Ability to interpret policies, bylaws, and legislation appropriately when responding to situations or requests
• Must be bondable

A Standard “Level C” Urban Certificate in Local Government Authority is preferred however those who have successfully completed the Local Government Authority Program and/or have experience in Municipal government will be considered.

This is full time position consisting of 32 hours per week. Salary will be reflective of individual experience and education. Benefits include life insurance, health, dental, vision, employee and family assistance plan, short and long-term disability, and Municipal Employees Pension Plan.

The Village of Neudorf thanks all applicants for their interest; however, only those candidates selected for further consideration will be contacted.

Please submit a cover letter, resume with three employment references, salary expectation, applicable certifications, and a current criminal record check to:

VILLAGE OF NEUDORF
Box 187
Neudorf, SK S0A 2T0
Phone (306) 748-2551
Email: vneudorf@sasktel.net

The Village of Neudorf thanks all applicants for their interest; however, only those candidates selected for further consideration will be contacted.

11/27/2023

Administrator, Rural Municipality of Lake Johnston No. 102

The Rural Municipality of Lake Johnston No. 102 is accepting applications for the position of Administrator. The Administrator reports directly to the Council and is responsible for the operations of the municipality in accordance with the Municipalities Act. The Administrator provides guidance and advice to Council regarding human resources, strategic planning, policies, bylaws, and budgets and is the primary liaison between Council and staff.

Required Skills:

• Rural “C” or higher certification (or qualified to be issued a Rural “C” certificate) from the Rural Municipal Administrators’ Association (RMAA);
• Proficiency in public sector accounting principles and standards;
• Direct work experience in municipal administration preferred;
• Capable of multitasking and able to work with minimal supervision;
• Detail-oriented;
• Proficient with Microsoft Office programs and Munisoft;
• Good work ethic and positive attitude;
• Ability to deal effectively with the public;
• Bondable.

The R.M. of Lake Johnston offers a defined benefit pension plan (MEPP), full benefits paid by the municipality, and a salary in accordance with the RMAA salary schedule.

Applications, including salary expectation, shall be emailed to icostley@hotmail.com. The position will remain open until filled. Questions may be directed to Reeve Ivan Costley at (306) 354-7544.

11/20/2023

Administrator, Village of Clavet

The Village of Clavet invites applications for the full time position of Administrator.

The ideal applicant should possess excellent communication, public relations, and time management skills, as well as accounting and computer experience.

Preference will be given to applicants already holding or eligible for at least a Standard or Class C Certificate in Local Government Administration or other similar qualifications and experience in the accounting and municipal administration field. Knowledge of Munisoft software would be an asset.

Please submit applications with references, qualifications and salary expectations to:

Village of Clavet
Box 68
Clavet, SK. S0K 0Y0
E-mail: clavetvillage@sasktel.net

Applications will be accepted until the position is filled. Position to begin ASAP.

We thank all applicants for their interest in this position. Only those selected for an interview will be contacted.

11/13/2023

Administrative Assistant, Town of  St. Brieux

The Town of St. Brieux invites applications from qualified persons to fill the position of Administrative Assistant. This position will be part-time with the possibility of moving to full time in the new year.

St. Brieux is a progressive community located in northeast Saskatchewan with a population of approximately 638 people. The community has a variety of amenities such as a K-12 school, arena, bank, grocery store and much more.

The Administrative Assistant is to provide support to the Chief Administrative Officer in the daily management of town operations. This includes, but not limited to, the following duties: accounts payable and receivable, utility billing, assessment, and taxation, dealing with the public in person and on the telephone, publishing the St. Brieux Newsletter and general office duties.

Preference will be given to applicants who hold a diploma or certificate in Office Administration or bookkeeping or accounting and have obtained their Urban Standard C Certificate in Local Government Administration or otherwise willing to complete the Local Government Administration courses (through the University of Regina) in a timely manner.

Candidates should be able to demonstrate:

• Excellent oral and interpersonal communication skills.
• Excellent customer service skills.
• Excellent telephone manner.
• Ability to manage multiple tasks effectively and efficiently.
• Effective time management skills.
• Accuracy and proficiency in computer and keyboard skills (Excel, Word, Outlook, Internet).

The Town of St. Brieux offers a comprehensive benefits package. Salary is dependent upon qualifications and experience. Interested candidates are invited to submit a cover letter, copy of certificate(s) and a resume. These must include education, experience, certification held, expected salary and current references.

Please forward your application package to:
admin.brieux@sasktel.net

Applications will be accepted until the position is filled. Position to begin ASAP.

We thank all applicants for their interest in this position. Only those selected for an interview will be contacted.

11/3/2023

Administrative Assistant, Town of Eatonia

The Town of Eatonia invites applications from qualified persons to fill the position of Administrative Assistant.

Eatonia is a progressive community located in southwest Saskatchewan with a population of approximately 498 people.  The community has a variety of amenities such as a K-12 school, outdoor pool, arena, bank, grocery stores and much more.

The Administrative Assistant is to provide support to the Town Administrator in the daily management of town operations.  This includes, but not limited to, the following duties: accounts payable and receivable, utility billing, assessment, and taxation, dealing with the public in person and on the telephone, publishing the Eatonia Newsletter and general office duties.

Preference will be given to applicants who hold their Urban Standard C Certificate in Local Government Administration or otherwise willing to complete the Local Government Administration courses (through the University of Regina) in a timely manner.

Candidates should be able to demonstrate:

• Excellent oral and interpersonal communication skills
• Excellent customer service skills
• Excellent telephone manner
• Ability to manage multiple tasks effectively and efficiently
• Effective time management skills
• Accuracy and proficiency in computer and keyboard skills (Excel, Word, Outlook, Internet)

The Town of Eatonia offers a comprehensive benefits package.  Salary is dependent upon qualifications and experience.  Interested candidates are invited to submit a cover letter, copy of certificate(s) and a resume.  These must include education, experience, certification held, expected salary and current references.

Please forward your application package to:

Town of Eatonia
Box 237
Eatonia, SK
S0L 0Y0
Email – eatonia@sasktel.net

Applications will be accepted until the position is filled. Position to begin ASAP.

We thank all applicants for their interest in this position.  Only those selected for an interview will be contacted.

10/31/2023

Executive Assistant / Office Manager, Resort Village of Candle Lake

Resort Village of Candle Lake
EXECUTIVE ASSISTANT / OFFICE MANAGER – Full Time – Out of Scope
Wage: $66,500 to $74, 040 annually

Applications accepted by email: cao@candlelake.ca
Criminal Record and Vulnerable Sector Check Required.

The EA/OC assists and supports the Chief Administrative Officer (CAO) and oversees the administrative office functions carried out by employees in the offices of the resort village. The EA/OM carries out the human resource management and payroll functions required in addition to providing the secretariat function supporting the CAO, the Mayor, and Council in their efforts to provide effective and accountable municipal governance to the village. The EA/OM functions in a fast paced, complex working environment with competing demands for time and resources. The EA/OM must always demonstrate integrity and professionalism while setting a high standard for customer service and public service delivery.

Preferred Qualifications and Education

• Bachelor’s degree in business or commerce, specializing in Human Resource Management or Accounting.
• A Standard C Certificate in Local Government
• 1-2 years of relevant experience in a municipal governance setting
• Working knowledge of The Saskatchewan Employment Act, The Municipalities Act, The Local Authority Freedom of Information and Protection of Privacy Act and The Planning and Development Act.
• An equivalent combination of relevant experience and training will be considered.

Required Skills

• Strong analytical skills
• Strategic thinking and planning
• Problem solving
• Sound exercise of judgement
• multitasking
• Human resource and people management skills
• IT systems and software knowledge
• Accounting/bookkeeping skills
• Modern office management
• Leadership skills
• Communication skills
• Board governance, knowledge of Robert’s Rules of Order
  Additional NotesAdditional Notes
• This position reports to the Chief Administrative Officer and supports each member of the Management Team. The EA/OM works closely with the Manager of Finance and stands in for them during any absences.

Additional Notes

This position reports to the Chief Administrative Officer and supports each member of the Management Team. The EA/OM works closely with the Manager of Finance and stands in for them during any absences.

PRIMARY DUTIES:

COUNCIL SECRETARIATE

• Attends all meetings of Council, Committees of Council, Public Hearings, and other meetings as required by the CAO, to record and maintain minutes, as well as all records of confidential in-camera discussions.
• Conducts research on all questions raised by Council or the CAO, on all bylaws, questions of policy or legislation, or reports, correspondence, contracts, files, minutes, or any other issues as directed.
• Prepares agendas and council or meeting packages as directed by the CAO.
• Ensures that all correspondence is directed to the appropriate person for reply and that all replies are appropriately reviewed and vetted by Council and the CAO prior to distribution.
• Operate a system to record and track all complaints and Council’s response to ensure the maintenance of a record in the public interest.
• Assist the CAO with the development of bylaws, preparations for civic elections and governance related projects.

ADMINISTRATION

• The EA/OM is responsible for and oversees the development and use of all conventional and electronic record keeping and records management systems, ensuring compliance with provincial legislation and corporate policy.
• Ensures the administrative and clerical practices, policies, and procedures are up to date and followed by all personnel in accordance with their assigned responsibilities.
• Provides administrative and clerical support to the CAO on a variety of confidential matters. Creates, maintains, and monitors access to all confidential governance, employment, commercial and legal files.

 SUPERVISON

• Provides direct supervision of the administrative assistants to ensure the equitable distribution of work and the efficient and effective completion of duties as assigned.
• Works collegially and collaboratively with each of the other managers to ensure that their clerical and administrative needs are met in an efficient and effective manner.

 FINANCE

• Supports the Manager of Finance in developing the annual budget.
• Assists the Manager of Finance to ensure that financial reporting is timely and accurate.

 HUMAN RESOURCE MANAGEMENT

• Carries out the Human Resource Management function including all recruiting, offers of employment, hiring/onboarding process, training and development, performance management, discipline and discharge, labour relations and employee engagement.
• Ensures the RVCL is compliant with all legislation impacting the workplace including occupational health and safety, employment standards, and human rights regulations thereby insuring the health, safety, and wellness of all employees.

 COMMUNICATIONS

• Manages all internal and external communications.
• Manages and maintains the RVCL website and any social media platform operated by the RVCL.
• Ensures the timely posting of information to the various platforms utilized by the RVCL to keep the organization, rate payers, and the public informed and up to date on projects, events, and policies.

 OTHER DUTIES

Performs other projects and duties as assigned.

10/26/2023

Administrative Assistant II, Resort Village of Candle Lake

Resort Village of Candle Lake
Administrative Assistant II – Full Time – In Scope
Wage: $22.00 – $30.00 per Hour

Applications accepted by email: cao@candlelake.ca
Criminal Record and Vulnerable Sector Check Required.

Role and Responsibilities: The administrative Assistant II under the direction of the Executive Assistant/Office Manager, carries out several of the clerical and administrative office functions required to ensure the fulsome and accurate record keeping and financial administration of the business affairs of the corporation. The administrative assistant II directly assists and supports the Manager of Finance by undertaking all clerical and administrative duties associated with the budget and finances of the municipality thereby supporting Council’s efforts to provide effective and accountable municipal governance to the village. As part of the administration team, the Administrative Assistant II functions in a fast-paced, complex working environment with competing demands for time and resources. The Administrative Assistant II must always demonstrate integrity and professionalism in the conduct of their duties, while meeting a high standard for customer service and public service delivery.

Preferred Qualifications and Education

• A complete Grade XII or GED.
• A diploma or certificate in business administration or bookkeeping or accounting.
• 1-2 years of relevant experience in a municipal governance setting.
• A Standard C Certificate in the Local Government Authority Program.
• An equivalent combination of relevant experience and training will be considered.
• Working knowledge of The Municipalities Act, RVCL Bylaws, resolutions, and contracts.

Required Skills

• Analytical skills
• Problem solving
• Exercise of judgement
• Multitasking ability – time management
• Computer proficiency
• Keyboard and data entry skills
• Strong Interpersonal and people skills
• Accounting/bookkeeping skills
• Modern office administration procedure
• Customer service

Additional Notes

This position provides admin support to each member of the Management Team and works closely with all members of an integrated administration team. The incumbent must excel in balancing competing demands for time and attention in a public service organization operating in a high-performance, deadline-oriented work environment.

PRIMARY DUTIES:

ADMINISTRATION

The Administrative Assistant II carries out a variety of administrative and clerical functions consistent with the administrative and clerical practices, policies, and procedures of the corporation. This includes the creation of records, correspondence, and data entry activities as directed. Provides back-up administrative and clerical support as needed to the Administrative Assistant I.

FINANCE

• Provides support and assistance to the Manager of Finance in developing the annual budget documents as required.
• Assists the Manager of Finance to ensure that financial reporting is timely and accurate as follows:
• Performs accounting functions related to the general ledger, accounts receivable and accounts payable.
• Maintains accurate records of requisitions and invoices.
• Processes requisitions, accounts for payment, and invoices for services rendered in accordance with the policies and procedures of the corporation.
• Enters approved invoices into the accounts payable system.
• Performs reconciliation of the accounts payable and balances and processes the payables report to ensure prompt payment.
• Performs journal entries and adjustments as required.
• Maintains the ledgers and balances them to the General Ledger.
• Assists as required with the preparation of the annual audit working papers.
• Assists as required in the development of the Annual Financial Plan.
• Completes year end processes to close out the fiscal year on the accounting system.
• Assists in organizing and mailing the annual tax statements.

COMMUNICATIONS

• Addresses all phone and email queries in a timely and effective manner.
• Addresses all in person inquiries in an effective and engaging manner.
• Assists as directed with the timely posting of information to the various platforms utilized by the RVCL to keep the organization, rate payers, and the public informed and up to date on projects, events, and policies.

OTHER DUTIES

Performs other duties as assigned.

Deadline for applications: December 22, 2023

10/26/2023

City Manager, City of Warman

The City of Warman is now the 8^th largest and fastest growing City in Saskatchewan with a population of over 13,000.  It offers an engaging and vibrant community in the province’s most bountiful region.  Warman residents take pride in the beautiful parks, attractive amenities, and thriving business sector, making this friendly city a fantastic place to live, work, play and invest.

Warman is a city of opportunity and experiences where you can grow a career, build a business, raise a family, take time for yourself and connect to your community.

City Manager

Recognizing the importance that strong organizational leadership plays in delivering the very best of services to its residents and visitors, the City Manager will be responsible for all required duties set out in the Cities Act and all other provincial legislation relating to the position of City Manager plus all financial administration and financial management of the City.

Reporting to Council, the City Manager is accountable for the overall strategic planning, leadership, and coordination in the activities and delivery of services in the City of Warman which meet municipal strategies, objectives, and plans as set out in the enacted by-laws, resolutions, policies and formal direction of Council.

The city will be best served by a City Manager with proven ability to develop positive relationships in a diverse environment with complimentary preparation that at a minimum includes:

• Post secondary degree in Public Administration, Business Administration, or Commerce. A combination of relevant education and senior leadership experience will also be considered.
• 5+ years of senior management experience within an urban municipal or government environment.
• Extensive knowledge of the functions, principles and policies of municipal governmental administration and operation, human resources, finance, strategic planning, public relations, organizational development and team building.

To discuss the position in confidence, please call or email. Resumes can be directed to:  search@leadershipsource.ca

Main: 306.543.1666

10/24/2023

Part-Time Administrative Assistant, Village of McLean

Hours of Work:  1-2 days per week

Duties:

• Various clerical and reception duties including answering the phone, receipting payments, filing, preparing bank deposits, responding to queries or requests from the public and Council.
• Prepare for and attend council meetings, write up minutes and help to attend to business arising from these meetings.
• Preparing utility billing and tax billings.
• Month end and Year end activities.
• Prepare for Annual Audit.

Qualifications:

• Grade 12
• Ability to work with confidential information
• Ability to work with the public and Council
• Written and oral communication skills.
• Flexibility with work schedule.
• Experience with MuniSoft software an asset

Requirements:

• Willingness to complete LGA course to obtain your Local Government Administration Certificate (5 University of Regina Classes).

Interested applicants should apply with a resume stating qualifications, experience, and references to:

Village of McLean
Box 56
McLean, Sask.
S0G 3E0
or email to:  villageofmclean@sasktel.net

Applications will be accepted until a suitable candidate is found.

10/5/2023

Chief Administrative Officer (CAO), Resort Village of Chitek Lake

The Resort Village of Chitek Lake is currently accepting applications for the position of Chief Administrative Officer (CAO) or Assistant Administrative Officer with intention of becoming CAO with the appropriate training or equivalent to acquire Standard Certification.

The CAO will provide organizational leadership to municipal staff. This position is responsible to Council for providing overall administration of the Municipality and will ensure the effective utilization of the financial and administrative resources.

As the CAO, you will have strong interpersonal and communication skills, including the ability to build trusted relationships with internal and external stakeholders. You will be a strong decision maker with high integrity and have authentic leadership skills, providing guidance and support for staff and community. As the successful candidate, you will have a thorough understanding of municipal operations, including: legislation, finance, budgeting, infrastructure, planning and economic development. In addition to your understanding of municipal operations, you will have the knowledge of business, administration, financial management, strategic planning, policy development, and implementation, resource allocation and leadership.

As the successful candidate you will have a:

• Certificate in Local Government Authority, be in the process of completing the LGA Courses to obtain certification or interested in pursuing the LGA in order to take over as CAO.
• Experience with MuniSoft software including the Tax Roll, Accounts Receivable, General Ledger, Accounts Payable and Bank Reconciliation programs.
• Strong Communication, Management, Organizational and Interpersonal Skills.
• Experience with Financial Planning and Asset Management

The Resort Village of Chitek Lake offers a competitive salary with a comprehensive benefits package including extended health and dental benefits, short-term disability and long-term disability. Salary will be determined based on qualifications and experience. Interested parties can submit resume or skillset, along with Criminal Record check to the Resort Village Office by mail, in person or via email.

Box 70
219 Pine St
Chitek Lake, SK
S0J 0L0
306-984-2353
rvchitek@sasktel.net

10/3/2023

Chief Administrative Officer, Town of Blaine Lake

The Town of Blaine Lake is currently seeking applications for the position of Chief Administrative Officer (CAO). This is a permanent, full-time position.

The Town of Blaine Lake is at a junction of Highways #12 and #40 between Shellbrook and North Battleford, as well as 45 minutes from Saskatoon.  The Town boasts a 9 hole Golf course and a Campground and a gateway to many lakes and parks. The Town was incorporated in 1912 and has a rich history of 500 persons.

The Town offers a brand new Water Treatment plant with full reverse osmosis system, full-service Gas Station, Health Clinic, New K-12 School, Hardware store,  Drug store, Churches, Grocery store, Motel, Library and other various businesses.

As the principal advisor to Council, the CAO is responsible for providing all relevant and necessary information to make informed decisions, along with providing leadership for planning and executing a strategic vision that meets the current and future needs of the Town.

Guided by the Municipalities Act, the work the CAO does is broad and requires a willingness to perform a variety of tasks including but not limited to:

• Bookkeeping and Accounting-including bank reconciliations, payroll, financial statements, and budget preparation
• Preparation and processing of various billings and filings – including utility bills, GST returns, taxes, and assessments;
• Managing staff;
• Grant research and writing;
• Bylaw writing, interpretation, and enforcement;
• Attending Council meetings, preparing Agendas and taking minutes;
• Preparation of various other reports and documents;
• Digital media communications – including Website and Facebook.

The ideal candidate will possess:

• Proven administrative experience and knowledge of office management systems and procedures;
• Proficiency in Munisoft software is considered an asset;
• Work well independently and within a team environment;
• Excellent time management skills and the ability to multi-task and prioritize work;
• Strong organizational, interpersonal, and communications skils;
• Exhibit leadership and be community oriented;
• Discretion with matters pertaining to confidentiality;
• Ability to interpret policies, bylaws, and legislation appropriately when responding to situations and requests;
• Be Bondable;
• Have a minimum Grade 12 Education;
• Standard C Certification in Local Government Administration.

Salary is based off of the UMASS salary guideline along with qualifications and experience. The Town also offers an excellent benefits package and pension plan.

Please send Resume, References and Salary Expectations to:

Town of Blaine Lake
Box 10
Blaine Lake, Sask.  S0J  0J0
Email: blainelake@sasktel.net

We thank all candidates for their interest and advise that only those selected for an interview will be contacted.

The position will remain open until a suitable candidate is found.

9/19/2023

Chief Administrative Officer (CAO), Village of Archerwill

This position is open immediately.

The Administrator is responsible to Council for all operations of the Village in accordance with the policies established by Council and the Municipalities Act. Responsibilities include but are not limited to, preparing and maintaining tax rolls, budget and day to day operations.

This community of 153 residents is located in northeast Saskatchewan near an abundance of lakes and outdoor sports including basic living amenities within the village.

Preference will be given to applicants who hold their Certificate in Local Government Administration and a Standard Certificate issues by Urban Board of Examiners or otherwise willing to obtain these certifications in a timely manner. Preference will also be given to those with experience with Munisoft.

Group benefits and pension are offered.

Wage will be determined by relatable experience, education and skill level.

Please submit your resume to:

Village of Archerwill
Box 130
Archerwill, Sk.
S0E 0B0
Email: villageofarcherwill@sasktel.net

Only those applicants selected for an interview will be contacted.

8/21/2023

Chief Administrative Officer (CAO), Village of Bulyea

The Village of Bulyea is currently accepting applications for the position of Chief Administrative Officer.

The CAO will be responsible for all operations of the Village in accordance with the policies and bylaws established by Council and The Municipalities Act.

Responsibilities include, but are not limited to, preparing and maintaining assessment and tax rolls, preparing utility billings and managing accounts receivable, knowledge of Municipal Election procedures and Legislation, tax enforcement, complete monthly bank reconciliations and financial statements for the Village, Hall and Cemetery, preparing and adhering to the annual budget, management of staff and attending to the day-to-day operations of the Village.

The successful candidate is preferred to possess the following qualifications:

• Proficiency in municipal accounting, municipal laws, human resources, payroll, asset management.
• Experience with MuniSoft Software, Microsoft Word, Excel and Outlook.
• The ability to work in a team environment as well as independently.
• Excellent communication, organizational, management and human relations skills.
• Ability to effectively handle correspondence, both written and verbally.
• Experience with Local Authority Freedom of Information and Privacy Legislation is considered an asset.
• Discretion with matters pertaining to confidentiality is a must.
• Ability to organize and prioritize work, and meet deadlines while maintaining a high degree of accuracy.
• Ability to interpret policies, bylaws, and legislation appropriately when responding to situations or requests.
• Strong computer skills and website management.

A Standard “Level C” Urban Certificate in Local Government Authority is preferred however those who have successfully completed the Local Government Authority Program and/or have experience in Municipal Government will be considered an asset.

Hours may vary, the position consists of up to 30 hours per week. The office is open to the public on Tuesdays from 9am-3pm and Thursdays from 9am-12pm. Salary will be reflective of individual experience and education.  Benefits include health, dental, vision and Municipal Employees Pension Plan (MEPP).

Please submit a cover letter, resume with three employment references, salary expectation, applicable certifications, and a current criminal record check to:

Village of Bulyea
Box 37
Bulyea, SK.  S0G 0L0
villageofbulyea@sasktel.net

Applications will be accepted until the position is filled.  Position to begin ASAP.

The Village of Bulyea thanks all applicants for their interest; however, only those candidates selected for further consideration will be contacted.

8/18/2023

Administrative Assistant, Town of Maple Creek

Chief Administrative Officer (CAO), Town of Shaunavon

Chief Administrative Officer (CAO), Northern Village of Air Ronge