Career Openings
This space is for FREE posting of administrator career openings! Please send your job ad to urbanmaas@gmail.com in Word document format. Please include a deadline in your post. We would appreciate if you could contact us before the deadline if you wish the ad to be taken down or the position has been filled. If there is no deadline specified in the ad, it will be removed sometime around 3 months from posting date.
Chief Administrative Officer (CAO), Town of Shellbrook
The Town of Shellbrook is seeking a full time permanent Chief Administrative Officer (CAO). The CAO reports directly to the Council and is responsible for the day-to-day operations of the municipality in accordance with provincial legislation and the bylaws and policies set by Council.
As a successful candidate you will have:
- A Certificate in Local Government Authority, be in the process of completing the LGA courses to obtain certification or be interested in pursuing the LGA to take over as CAO. Preference will be given to those that have already completed the LGA courses and are currently employed as a CAO.
- Experience with Munisoft software including the General Ledger, Tax Roll Accounts Payable and Receivables
- Excellent oral and interpersonal communication skills
- Working knowledge of Human Resources
- Effective ability to prioritize projects and manage time
- Working knowledge of Microsoft Excel and Word
Responsibilities include but not limited to:
- Prepares & organizes all required materials for the municipal meetings including agenda, minutes resolutions and bylaws
- Conducts bylaw and policy administration and development
- Ensure that all policies and programs of the municipality are implemented, monitored, evaluated and communicated back to council while provide exemplary customer service to the public
- Engages in strategic planning and operations planning processes with the council including compiling the annual operating and capital budgets.
- Ensures complete records of the financial and administrative activities of Town are maintained including monthly and annual financial statements
- Conducts day to day accounting procedures including A/P, A/R, tax collections, payroll reconciliations and investments while providing council with regular financial reports
- Administers the taxation process including property assessments, levying and tax collections
- Liaison with other levels of government including adjacent municipalities and the provincial government.
The Town of Shellbrook offers a comprehensive benefits package. Salary is dependent upon qualifications and experience. Interested Candidates are invited to submit a cover letter, Copy of Certification and a resume. The resume must include education, experience, certification held and 3 recent employment references. A recent Criminal Record Check is also required.
Email: cao@townofshellbrook.ca
Applications will be accepted until March 15th, 2025. We thank all applicants for their interest in this position; only those selected for an interview will be contacted.
2/12/2025
Administrator, Village of Spy Hill
The Village of Spy Hill invites applications for qualified persons to fill the position of Administrator. The Administrator will work 3 days per week. The Office is open Monday, Thursday and Friday’s 8:30 to 4:00 pm.
The Village of Spy Hill is located southeast Saskatchewan with a population of approximately 165.
The Administrator reports directly to Council and works cooperatively with Council in all operations of the Municipality.
Preference will be given to applicants who have obtained their Urban Standard Certificate in the Local Government Authority or otherwise willing to complete the Local Government Administration courses.
Candidates should be able to demonstrate;
- Excellent oral and interpersonal communication skills
- Excellent customer service skills
- Ability to manage multiple tasks effectively and efficiently
- Effective time management skills
- Accuracy and proficiency in computer and keyboard skills (Excel, Word, Outlook, Internet)
Salary is dependent upon qualifications and experience. Interested candidate are invited to submit a resume and forward to spyhillvillage@sasktel.net or by mail Box 69 Spy Hill, SK S0A 3W0. Taking application till February 13, 2025.
Position to begin March 17, 2025. Only those selected for an interview will be contacted.
2/7/2025
Finance Manager, City of Melfort
Are you an experienced and passionate financial professional who wants to make a difference in your community? If so, you might be the perfect fit for the City of Melfort as the Finance Manager. As a leader in finance, you will exemplify professionalism and enthusiasm, while safeguarding the City’s financial wellbeing through sound decision-making and strategic oversight.
The Position:
As the Finance Manager, reporting to the Director of Corporate Services, you will be responsible for the City’s statutory financial duties and provide strategic fiscal support to the City of Melfort. In addition, you will provide professional services to management and employees of the City of Melfort and oversee financial reporting, budgeting, accounting system software, and property and liability insurance.
Requirements:
- a Bachelor’s degree in Commerce, Business, Finance, Accounting; or an Accounting Diploma with relevant experience.
- Five years of related experience in a municipal or public sector environment.
- Extensive knowledge of accounting, auditing, fund accounting, assessment, and budgeting principles and procedures, focusing on how they apply to local government.
- Must demonstrate strong management and supervisory skills working within a unionized environment.
- Strong leadership and communication that can advise others on financial matters and motivate their team to succeed.
As a leader, you have a strategic mindset, care about service, understand political complexities and nuances, build partnerships, and create enthusiasm for change. You embody the City of Melfort’s values: Enthusiasm, Belonging, and Passion.
Salary: $82,736 – $103,420
Benefits: The City of Melfort offers comprehensive extended health/dental/vision benefits and a competitive pension plan.
Please submit resume by February 20, 2025, to:
Attention Employment
City of Melfort
202 Burrows Avenue West
Box 2230, Melfort, SK S0E 1A0
Ph: 306-752-5911
1/24/2025
Chief Administrative Officer (CAO), Town of Star City
The Town of Star City is seeking a full time permanent Chief Administrative Officer (CAO). The CAO reports directly to the Council and is responsible for the day to day operations of the municipality in accordance with provincial legislation and the bylaws and policies set by Council.
As a successful candidate you will have:
- A Certificate in Local Government Authority, be in the process of completed the LGA courses to obtain certification or be interested in pursuing the LGA in order to take over as CAO.
- Experience with Munisoft software including the General Ledger, Tax Roll Accounts Payable and Receivables
- Excellent oral and interpersonal communication skills
- Working knowledge of Human Resources
- Effective ability to prioritize projects and manage time
- Working knowledge of Microsoft Excel and Word
Responsibilities include but not limited to:
- Prepares & organizes all required materials for the monthly municipal meetings including agenda, minutes resolutions and bylaws
- Conducts bylaw and policy administration and development
- Ensure that all policies and programs of the municipality are implemented, monitored, evaluated and communicated back to council while provide exemplary customer service to the public
- Engages in strategic planning and operations planning processes with the council including compiling the annual operating and capital budgets.
- Ensures complete records of the financial and administrative activities of Town are maintained including monthly and annual financial statements
- Conducts day to day accounting procedures including A/P, A/R, tax collections, payroll reconciliations and investments while providing council with regular financial reports
- Administers the taxation process including property assessments, levying and tax collections
- Liaison with other levels of government including adjacent municipalities and the provincial government.
The Town of Star City offers a comprehensive benefits package. Salary is dependent upon qualifications and experience. Interested Candidates are invited to submit a cover letter, Copy of Certification and a resume. The resume must include education, experience, certification held and 2 recent employment references. A recent Criminal Record Check is also required.
Email: town.starcity@sasktel.net
Applications will be accepted until the position is filled. We thank all applicants for their interest in this position; only those selected for an interview will be contacted.
1/21/2025
Administrator, Village of Dilke
The Village of Dilke is currently accepting applications to fill a vacancy for Administrator. This is a part time position with approximately 3 to 4 hours per week.
The Administrator reports directly to Council and works cooperatively with Council in all operations of the Municipality.
As a successful candidate you will have:
- A Certificate in Local Government Authority and minimum Urban C Certificate in order to take over as Administrator.
- Experience with MuniSoft software including the General Ledger, Tax Roll, Accounts Payable and Receivable
- Excellent oral and interpersonal communication skills.
- Pleasant telephone manner
- Efficient in multitasking skills
- Effective ability to prioritize projects and manage time
- Accuracy and proficiency in the use of technology (Excel, Word, Outlook, Internet).
The Village of Dilke offers participation in the Municipal Employee Pension Plan.
Salary will be determined based on qualifications and experience.
Please submit your application to: Village of Dilke, Box 100, Dilke, SK, S0G 1C0 or by e-mail at villageofdilke@gmail.com.
Applications will be accepted until March 17, 2025
1/14/2025
Temporary Full-Time Administrative Assistant, Resort Village of Shields
(Potential for Permanent Position)
About the Resort Village of Shields
The Resort Village of Shields is a vibrant lakeside community located 47 kilometers south of Saskatoon, nestled along the west shore of Blackstrap Lake. The village has a population of over 300 residents and an assessment base of approximately $65 M. Shields is seeking a detail-oriented Administrative Assistant to support our municipal operations and contribute to the quality of life in our unique community.
Position Overview
Reporting directly to the Chief Administrative Officer (CAO), the Administrative Assistant will play a crucial role in maintaining the efficiency and effectiveness of municipal administration. This temporary position offers an exceptional opportunity to develop skills in local government operations with the potential for long-term employment.
Key Responsibilities
- Manage comprehensive front-line communication, responding to resident inquiries through multiple channels with professionalism and efficiency.
- Conduct detailed financial transaction reviews, ensuring accuracy in payment receipting and identifying potential discrepancies.
- Provide comprehensive administrative support to the CAO, including:
- Preparing detailed Council meeting packages
- Accurately recording and documenting meeting minutes
- Assisting with financial record-keeping and reporting
- Support Golf Course administration with meticulous attention to operational details.
- Produce clear, concise, and professional communications including reports, newsletters, and correspondence.
- Assist with Permit applications & other pertinent tasks of a confidential nature.
Essential Skills
- Exceptional organizational and time management capabilities.
- Strong problem-solving skills.
- Ability to work independently and collaboratively.
- Excellent verbal and written communication.
- Proven ability to prioritize and manage multiple projects simultaneously.
- Commitment to community service and public administration.
Required Qualifications
- Post-secondary diploma in Business Administration, Office Management, or related field.
- Strong preference for candidates with:
- Certificate in Local Government Administration or equivalent.
- Previous municipal or administrative experience
- Demonstrated proficiency in:
- Microsoft Office Suite (Excel, Word, Outlook)
- Web-based communication platforms
- Quick learning of new software and technologies
Technical Requirements
- Advanced computer skills
- Proficiency in data entry and document preparation
- Ability to learn and adapt to municipal-specific software systems
Employment Details
- Term: Temporary full-time position (1 year), with potential for permanence
- Compensation: $45,800 – $55,200 annually (commensurate with experience)
- Probationary period: 3 months
- 40 hour work week
Application Requirements
- Comprehensive resume
- Detailed cover letter
- Three professional work-related references
- Current Criminal Record Check (required upon job offer)
Application Deadline Submit applications by January 25 at 4:00 PM to:
- Email: admin@shields.ca
- Mail: HR Committee, 8 Procter Drive, Shields, SK S7C 0A1
Only candidates selected for interviews will be contacted. We appreciate the time and effort of all applicants.
12/24/2024
Deputy Administrator, Town of Biggar
The Deputy Administrator is responsible for general office operation, bylaw and policy administration, zoning regulations and building permits, and assisting with carrying out the operational requirements of the Town in accordance with approved policies and procedures of the Town of Biggar.
If You Are:
- Able to work collaboratively with Council, CAO, staff, and external organizations
- Experienced with human resources and asset management
- Able to interpret legislation, bylaws, and policies
- Able to organize and prioritize work, meeting strict deadlines while maintaining a high degree of accuracy
And Have:
- Urban Standard Certificate in Local Government or are willing to obtain it.
- Experience with municipal governance practices and working with the public
- Extensive knowledge of generally accepted accounting principles
- Experience with Planning & Development and Bylaw Enforcement.
The town of Biggar is a thriving community in the heart of west central Saskatchewan. Our wonderful town is located 90kms from Saskatoon at the junction of Highways 4 and 14. It has many amenities including arena, pool, golf course, 2 schools, library, 2 grocery stores, and so much more. Biggar is an excellent employer offering benefits and may perks, including a wellness benefit and clothing allowance.
Please send resumes to cao@townofbiggar.com. Application deadline is January 24, 2025.
Only those suitable for an interview will be contacted.
12/20/2024
Deputy CAO / Manager of Legislative Services, Village of Air Ronge
($87,360 – $104,000/year)
With the assistance of HMC Management Inc., https://hmcmanagement.net/ Council is seeking the services of a qualified Deputy CAO/Manager of Legislative Services (DCAO) to provide professional leadership support and direction for the Village. Air Ronge has a population of 1365 and is governed by an elected municipal council comprised of the Mayor and 4 Councillors.
With access to excellent paddling, fishing, sledding, hunting, hiking, biking, Air Ronge is the ideal setting to connect with nature, history and an unapparelled way of life. Once you have experienced it, you may never leave. Sound appealing?
If you have at least three years’ experience, preferably in a Municipal Government setting, along with a post-secondary certificate or diploma in office or business administration, paralegal studies or equivalent, then this is the position you have been waiting for. Having a Standard C Certificate and/or willingness to obtain it is required. An equivalent combination of education and experience may be considered.
Working knowledge of The Northern Municipalities Act, The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP), (or other Access and Privacy Legislation (National/International) and experience with and a working knowledge of Munisoft applications would be considered an asset.
The salary range for the position is $87,360 – $104,000 for the right candidate who meets Council’s qualifications and expectations. The application deadline is January 19th. 2025, however, the competition will continue until the position is filled and only those candidates selected to be interviewed will be contacted.
In confidence, qualified candidates are encouraged to electronically submit their resume, a cover letter, three work-related references, and salary expectations to the following address:
RE: Village of Air Ronge, Saskatchewan – Deputy CAO /Manager of Legislative Services Competition
Inquiries may be made to:
Dean Yaremchuk, RMA CMMA
HMC Management Inc.
1.204.870.0236
A DCAO Opportunity Profile is available upon request.
12/19/2024
Chief Administrative Officer (CAO), Town of Kipling
Chief Administrative Officer (CAO)
Town of Kipling, SK
Starting: As Soon as Possible
Scope: Full-Time / Permanent
The Town of Kipling, located in Southeast Saskatchewan on Highway 48, is a vibrant and growing community with a population of 1,042 (Census 2021). Kipling offers a range of services, including a new Integrated Health Facility, various health providers, a Pre-K to 12 school, accredited subsidized daycare, a library, and numerous recreational facilities (indoor arena, outdoor rink, curling rink, pool, golf course, and more).
The Town is seeking a highly motivated and experienced Chief Administrative Officer (CAO) to serve as a key liaison between the seven-member Town Council and the municipal staff. The CAO will play a crucial role in managing day-to-day operations and fostering a collaborative work environment.
Key Responsibilities:
- Serve as the main point of contact between the Town Council and municipal staff.
- Oversee the implementation of Council policies and decisions.
- Manage municipal operations and ensure efficient delivery of services.
- Handle financial management, including budgeting, payroll, utility billing, and tax rolls using MuniSoft software.
- Supervise staff, including hiring, training, and disciplinary actions when required.
- Ensure effective communication within the organization and with the public.
- Act as an ambassador for Kipling in promoting its values and vision.
Qualifications:
The ideal candidate will have:
- A certificate in Local Government Administration (or equivalent).
- Experience in a municipal government setting.
- Proficiency with MuniSoft software, including General Ledger (GL), Accounts Payable (AP), Accounts Receivable (AR), tax rolls, and utility billing.
- Experience in Human Resources, including recruitment, training, and, when necessary, disciplinary actions.
- Strong written and verbal communication skills.
- Excellent interpersonal skills and the ability to build relationships within the community.
- Exceptional time management skills and the ability to multitask effectively.
- A high degree of self-motivation and a proactive approach to leadership.
Additional Assets:
- Knowledge of Economic Development practices.
- Experience working with Rural Municipalities (RMs) and Villages to support regional initiatives.
- Familiarity with Leisure Services and recreational program management.
Compensation:
- Salary is commensurate with qualifications and experience, based on UMAAS guidelines.
How to Apply:
Interested candidates should submit their application to kiptown@sasktel.net. Please include the following:
- A current resume.
- Two recent employment references.
- At least one non-employment character reference.
- A recent Criminal Records Check.
Application Deadline: January 24, 2025 (or until the position is filled).
Thank you to all applicants for their interest in this position. Only those selected for an interview will be contacted.
12/16/2024
Administrator, Village of Aylsham
The Village of Aylsham is currently accepting applications to fill a vacancy for Administrator. This is a part time position with approximately 75 hours per month.
The CAO reports directly to Council and works cooperatively with Council in all operations of the Municipality.
As a successful candidate you will have:
- A Certificate in Local Government Authority, be in the process of completing the LGA Courses to obtain certification or interested in pursuing the LGA in order to take over as Administrator.
- Experience with MuniSoft software including the General Ledger, Tax Roll, Accounts Payable and Receivable
- Excellent oral and interpersonal communication skills.
- Working knowledge in Human Resources
- Pleasant telephone manner
- Efficient in multitasking skills
- Effective ability to prioritize projects and manage time
- Accuracy and proficiency in the use of technology (Excel, Word, Outlook, Internet).
The Village of Aylsham offers a competitive salary comparative to the UMAAS Salary Guidelines and participation in the Municipal Employee Pension Plan.
Salary will be determined based on qualifications and experience.
Please submit your application to: Village of Aylsham, Box 64, Aylsham, SK, S0E 0C0 or by e-mail at villageofaylsham@sasktel.net.
Applications will be accepted until November 28th, 2024 or until position has been filled. We thank all applicants for their interest in this position, however only those selected for an interview will be contacted.
11/12/2024
Administrator, Town of Eatonia
The Town of is seeking a full-time permanent Administrator. The Administrator reports directly to the Council and is responsible for the operations of the municipality in accordance with provincial legislation and the bylaws and policies set by the Council.
Eatonia is a progressive community located in southwest Saskatchewan with a population of approximately 498 people. The community has a variety of amenities such as a K-12 school, outdoor pool, arena, bank, grocery stores and much more.
Responsibilities include but are not limited to:
- Prepares and organizes all required materials for the monthly municipal meetings including agendas, minutes, resolutions and bylaws.
- Conducts bylaw and policy administration and development.
- Ensures that all policies and programs of the municipality are implemented, monitored, evaluated and communicated back to council, while providing exemplary customer service to the public.
- Engages in strategic planning and operational planning processes with the council including compiling the annual operating and capital budgets.
- Ensures complete records of the financial and administrative activities of the Board are maintained and accurate including monthly and annual financial statements.
- Conducts day-to-day accounting procedures including A/P, A/R, tax collections, payroll, reconciliations and investments while providing the council with regular financial reports.
- Administers the taxation process including property assessments, levying and tax collections.
- Liaison with other levels of government including adjacent municipalities and the Provincial Government.
Preference will be given to applicants who hold their Urban Standard C Certificate in Local Government Administration or in the process of completing the Local Government Administration courses in a timely manner.
The Town of Eatonia offers a comprehensive benefits package. Salary is dependent upon qualifications and experience. Interested candidates are invited to submit a cover letter, copy of certificate(s) and a resume. These must include education, experience, certification held, expected salary and current references.
Please forward your application package to:
Town of Eatonia
Box 237
Eatonia, SK
S0L 0Y0
Email – eatonia@sasktel.net
Applications will be accepted until the position is filled.
We thank all applicants for their interest in this position. Only those selected for an interview will be contacted.
11/1/2024